51 Tasks You Can Delegate to Virtual Assistant for Entrepreneurs

Running your business doesn’t mean doing everything yourself. But for most entrepreneurs? That’s exactly what’s happening.

You’re answering every email, handling customer service, posting on social media, updating spreadsheets—and wondering why you never have time to grow.

As the bestselling author Tim Ferriss said, “Focus on being productive instead of busy.”

You’re just doing too much of the wrong work. The kind someone else could easily do.

So, what tasks can you simply delegate to a virtual assistant for entrepreneurs? Here’s your checklist.

✅Admin & Back-Office Tasks

You can absolutely manage your inbox. Format that Google Doc. Reschedule that call for the third time. But is that the best use of your time?

The truth is, your time is better spent on work only you can do. The rest? A virtual assistant for entrepreneurs can handle that.

Here are some of the tasks a VA can take off your plate:

1. Email and calendar management
2. Data entry
3. Travel booking
4. CRM updates
5. Document organization
6. Research

✅ Finance & Billing Tasks

Late invoices? Missed follow-ups? Avoiding your bookkeeping app like it’s haunted?

Let it go and let your VA:

1. Log receipts
2. Send invoices
3. Track payments
4. Follow up on unpaid bills
5. Update expense reports
6. Organize digital files like invoices, receipts, and payment records

You get paid. They keep everything up to date and running smoothly.

✅ Customer Service & Communication

Your customers deserve thoughtful, timely responses. But that doesn’t mean you have to be the one replying to every email or DM.

Your VA can help your business feel more responsive—without you being always “on.” Here’s what they can take care of:

1. Screening calls so only important ones go to you
2. Confirming appointments or sending reminders
3. Managing common questions or FAQs
4. Answering emails and DMs
5. Following up with leads
6. Protecting your calendar

You stay focused. Your business stays connected.

✅ Marketing Support

You have ideas. You know your business should be showing up online.

But actually doing the posting, the formatting, the repurposing? That’s a whole job on its own.

Here’s the good news: your VA can help with the marketing basics—the stuff that takes time, but doesn’t need your personal attention every step of the way.

Here are the tasks virtual assistant for entrepreneurs can take care of for you:

1. Scheduling your social media posts using tools like Later or Buffer
2. Uploading content you’ve already created—blogs, videos, newsletters
3. Repurposing content into simple graphics or social captions
4. Researching hashtags or competitors to help guide your content
5. Formatting and sending email newsletters
6. Updating your website with fresh content
7. Responding to comments or DMs
8. Keeping an eye on what’s working (so you don’t have to dig through reports)

👉 Want these tasks off your plate? Your VA is one click away.

✅ Tech & Tools Management

Let’s talk about your tech stack. All those tools you’re paying for but not really using? They could be saving you time—if someone else ran them.

Ask yourself:

• Are your automations working?
• Is your CRM updated?
• Does your scheduler still link to your old calendar?

A VA can:

1. Set up and maintain CRMs (like HubSpot, Dubsado, HoneyBook)
2. Manage your scheduling tool (Calendly, Acuity)
3. Troubleshoot simple tech issues
4. Keep your ClickUp or Asana boards clean
5. Set up Zapier automations
6. Create forms, surveys, or landing pages

You shouldn’t have to learn every platform inside and out. That’s what a virtual assistant for entrepreneurs is for.

✅ E-commerce & Product Support

Running a shop? Selling digital downloads? Launching a course? There’s a ton your VA can do behind the scenes, like:

1. Uploading and organizing products
2. Writing or formatting product descriptions
3. Tracking inventory or managing digital files
4. Updating pricing or promo codes
5. Sending order confirmations
6. Providing customer support

You focus on the offer. They handle the busywork.

✅ Launch Prep & Project Support

Trying to launch something new? A virtual assistant for entrepreneurs can help make it actually happen, without you losing your cool. They can:

1. Create your launch checklist
2. Manage your timeline and deadlines
3. Format your landing pages
4. Prep email sequences
5. Set up lead capture forms
6. Keep everyone (and everything) on track

No more “almost ready.” No more “I’ll launch it next quarter.” With a VA in your corner, you’ll finally have help.

✅ Personal Life Admin

When you’re running a business, the line between work and life doesn’t just blur—it disappears.

You’re squeezing in personal errands between client calls, answering messages at the dinner table, and rescheduling appointments you don’t have time to make.

A virtual assistant for entrepreneurs can help with both sides of your life—not just your business tasks, but the everyday personal to-dos that eat up your time and mental energy.

Think about handing off things like:

1. Researching travel
2. Scheduling family events
3. Scheduling kids' activities
4. Sending gifts or reminders
5. Booking dentist or doctor appointments
6. Placing online orders or handling returns
7. Paying bills, renewing subscriptions, or tracking deadlines

Because when your repetitive tasks get handled—and your personal errands do too—you finally get some breathing room.

This isn’t just about saving time. It’s about getting your life back.

Ready to hand off your to-do list?

You don’t need to hand over your whole business. Just pick a few tasks that are eating your time—or killing your focus.

Then hand that off. Test it. Feel the shift. And when you’re ready, hand off one more.

This isn’t about outsourcing for the sake of it. It’s about building a business that doesn’t only work when you do.

Ready to work less and finally live more? Book a demo now and see how we can help you achieve that.