Why You’re Too Busy Not to Hire a Virtual AssistantApril 4, 2025 By Weng VI If you’re a small business owner, chances are your to-do list is longer than your office hours. Every phone call, email, and unexpected issue increases your workload, making it even harder to keep up. Yet you feel hesitant about hiring help. Many property managers hesitate to hire a virtual assistant because they worry about extra costs, training time, or losing control. But in reality, not hiring help could be the costlier mistake. Let’s dive into why you’re too busy not to invest in property management outsourcing.The Real Cost of Doing Everything YourselfYou might think you’re saving money by wearing all the hats—administration, marketing, customer service, and more. But every hour spent on lower-level tasks is an hour you’re not spending on strategic growth or building client relationships. Worse, doing it all yourself could be costing you tens of thousands of dollars.Here’s an example: Suppose your time is worth $75 an hour (and it probably is). That’s $1,500 a week burned on tasks a VA could handle for $8.50–$10.50 an hour. Over a year? You’re throwing away $70,000 on work that doesn’t grow your business.By outsourcing, you’re not just reducing your workload—you’re making a smart financial decision that directly impacts your bottom line.Common Hesitations About Hiring HelpIt’s natural to pause before you hire a virtual assistant. You might wonder:"But I Don’t Know How to Delegate!"This is one of the most common excuses property managers make to avoid outsourcing. But here’s the thing: you don’t need to figure it all out yourself.Reputable staffing agencies like VirtuallyinCredible specialize in pairing you with experienced VAs who know the property management industry inside and out. Our VAs can take over:Responding to tenant inquiries.Scheduling repairs and maintenance.Preparing rental agreements.Managing listings on platforms like Zillow or Apartments.com.Overseeing rent collection reminders.Think of it this way: You’re not just hiring a VA—you’re onboarding a productivity partner who knows how to get things done with minimal hand-holding.“But I Can’t Afford It!”Here’s the kicker: you can’t afford not to.It's not expensive to hire a virtual assistant; it’s an investment. Let’s say you pay a VA $1500 a month to handle admin tasks. Meanwhile, those reclaimed hours let you focus on activities that generate $10,000 in new revenue. That’s a 700% return on investment.And because VAs work remotely, you skip the costs of hiring local staff—no office, no benefits, no extra taxes. It’s lean, efficient, and exactly what your business needs to scale.Why Property Management Outsourcing Is the Perfect SolutionA virtual assistant isn’t just an “extra set of hands”; they’re a strategic partner. By delegating routine tasks—like answering customer queries, managing appointments, or updating property listings—you free up space to tackle high-level decisions. This not only increases productivity but also reduces stress. In addition, virtual assistants can offer specialized skills. Need someone well-versed in bookkeeping? Looking for an expert in social media management? Virtual assistants can bridge these skill gaps quickly, allowing you to adapt to market shifts with ease.Meet Megan: A Quick Case StudyMegan Breen, a busy property manager and real estate broker, was initially skeptical about hiring a virtual assistant. She worried about losing control over her scheduling and had concerns about trust. However, after months of struggling to stay on top of customer inquiries and property showings, she decided to give it a try. Within just a few weeks, Megan saw a dramatic decrease in her workload. Her VA handled routine calls, scheduled property tours, and kept track of maintenance requests. Megan quickly realized she had more time to sign new clients and even enjoyed an occasional weekend off—a luxury she hadn’t experienced in years.Stress-Free Property Management Starts With Outsourcing Yes, there’s a learning curve in outsourcing—and yes, it may feel risky at first. But the risk of burnout or missing out on key growth opportunities is far more significant. When you hire a virtual assistant, it allows you to streamline daily operations, maintain high-quality customer service, and focus on the strategic tasks that only you can do.Your hesitation is understandable, but imagine what your business (and personal life) would look like if you weren’t bogged down by every administrative detail. You’re too busy not to delegate—and a virtual assistant might be the helping hand you’ve been missing. Ready to experience stress-free property management? Book a demo today!
