Every property manager knows what it's like to spend all day on paperwork, answer endless calls, and sort out tenant issues, all while trying to grow the business. Luckily, you need not tackle all this by yourself. Just hire a virtual assistant for your property management business instead. 

But with so many options, which one should you hire? Below, we'll look at three top virtual assistant placement companies and explore how they can meet the specific needs of property managers like you. By the end of this read, you'll see how these services can make your day-to-day work easier and more productive.

A Detailed Look at 3 Leading Virtual Assistant Placement Companies

VirtuallyinCredible

VirtuallyinCredible is a third-generation family-owned business, founded by Todd Breen, a seasoned expert in the property management industry. With a background as a broker, realtor, landlord/investor, and property management company owner, Todd brings a wealth of experience and insight to the table. He is deeply involved in the industry and passionate about empowering property managers to succeed. 

The company's mission is simple: property managers helping property managers. VirtuallyinCredible understands the challenges and demands of running a property management business firsthand, which is why its goal is to help property managers like you work less and enjoy life more.

With VirtuallyinCredible, property managers can trust that they're partnering with a company that truly understands their needs and is committed to their success.

ShoreAgents

ShoreAgents offers specialized property management virtual assistant services that are designed to streamline the operations of property management businesses significantly. With an emphasis on cost-efficiency and expertise, ShoreAgents enables property management companies to outsource critical tasks to skilled virtual assistants, primarily located in the Philippines, where lower labor costs reflect the region’s cost of living.

The VA Hub

The VA Hub has established itself as a prominent provider of virtual assistant services, with over a decade of experience across various industries. This depth of experience highlights their ability to support businesses in enhancing efficiency and achieving significant growth through a dedicated virtual assistant.

VirtuallyinCredible Vs Shoreagents Vs The VA Hub 

1. Cost-effectiveness and Value-Added Services

VirtuallyinCredible: Our services start at a competitive rate of $4 to $7 per hour when hiring directly. This is significantly lower than industry standards. If you'd like to benefit from our productivity monitoring and free replacements, our packages start at $8.25 per hour. This rate applies to virtual assistants with a moderate accent. For experts with a neutral accent, our rate is $10.25 per hour. These experts sound indistinguishable from local hires. Both tiers excel in communication and understanding. The main difference lies in the accent, allowing clients to choose based on voice preference without compromising quality.

ShoreAgents: Pricing details are not readily available, which might indicate variability in rates or the need for you to personally inquire directly for specific quotations. The absence of stated pricing can be a drawback if you are looking for immediate and transparent cost assessments. 

The VA Hub: They advertise a fixed rate of $9.25 per hour for a multi-skilled virtual assistant. This rate is notably higher compared to our most basic service, emphasizing the cost advantage we provide to our clients, especially for those just beginning to integrate a virtual assistant into their operations.

2. Specialization in Property Management

VirtuallyinCredible: Currently, we exclusively focus on property management. This specialization allows us to tailor our training and services specifically to the needs of this industry, ensuring that every virtual assistant is equipped with the knowledge and skills necessary to handle property management tasks effectively.

ShoreAgents: ShoreAgents offers specialized services not only in property management but also in closely related sectors such as real estate, mortgage, architecture, and construction. Their expertise in these areas provides a comprehensive approach to real estate and construction-related tasks, which can be beneficial for clients looking for multifaceted support within these industries.

The VA Hub: The VA Hub provides services to a broader range of industries. This wider focus might dilute their effectiveness in specialized property management tasks, as their training and resources are not exclusively dedicated to the property management sector or related fields. This could result in a less tailored approach that focuses more narrowly on property management and related areas.

3. Hiring Process

VirtuallyinCredible: We offer a transparent hiring process, allowing you to directly hire and manage your virtual assistants. This flexibility is invaluable if you prefer direct oversight of your assistants. For businesses needing multiple virtual assistants, we maintain a pool of qualified candidates. This ensures we can quickly scale to meet any client's needs without compromising quality or speed of integration. By hiring directly, you can save on costs and ensure continuity, regardless of changes in company policy or global exchange rates.

ShoreAgents: ShoreAgents offers flexibility in building virtual assistant teams, with options ranging from hiring a single virtual assistant to creating a team of up to six, or even assembling a workforce of over 26 members. Their model includes a discount structure that becomes more advantageous as the size of the hired team increases, catering to businesses seeking scalable staffing solutions.

The VA Hub: The VA Hub did not explicitly state that they offer a direct hire process. This absence might suggest a more generic approach to staffing, where clients have less influence over the selection of their virtual assistants, potentially affecting the customization and efficiency of the service.

4. Support Structure

VirtuallyinCredible: Our virtual assistants are backed by Phone Tenders 24/7 Call Center, providing an extra layer of reliability. This integration ensures that all calls, including new owner leads, are answered promptly—even if your virtual assistant is on another call or occupied with tasks. This system prevents missed opportunities and maintains uninterrupted service, enhancing client satisfaction and business efficiency.

The VA Hub and ShoreAgents: There is no mention of integrating call center support in their service structure. This could mean that their virtual assistants may have to handle issues independently without additional backing, which could impact the overall responsiveness and effectiveness of the service, especially in complex or high-pressure situations.

5. Replacement Options

VirtuallyinCredible: We recognize the importance of seamless integration between virtual assistants and your business environment. To address any mismatch or dissatisfaction that may arise, we offer a unique and cost-free replacement policy. This policy is designed to provide you with the assurance that, should your new virtual assistant not align with your company’s culture or fail to meet your specific needs for any reason, a suitable replacement will be provided without additional charges.

ShoreAgents: While ShoreAgents offers flexibility in team size and the potential for cost savings, they do not advertise a free replacement policy. This could lead to additional costs or delays for clients needing to replace an underperforming virtual assistant.

The VA Hub: The VA Hub does not mention a free replacement policy either. Clients may face extra charges or experience service interruptions if a replacement virtual assistant is necessary, potentially affecting overall service satisfaction and efficiency.

When to Hire a Virtual Assistant from VirtuallyinCredible

At VirtuallyinCredible, our unique offering sets us apart from other virtual assistant placement companies. We understand that in the property management industry, uninterrupted service is crucial. That's why we provide a distinctive advantage: our dedicated call center backup. This ensures that if your virtual assistant is busy or on another line, your calls are still promptly and professionally handled, preventing missed opportunities and disruptions.

Our free replacement policy for virtual assistants who do not meet your cultural or operational needs shows our commitment to seamless service and client satisfaction. We manage any transitions smoothly and efficiently, ensuring that these changes are hassle-free and incur no additional costs.

Being property management specific, our virtual assistants are not only familiar with the industry's specific processes and terminologies but are also specifically trained to handle property management tasks. This expertise ensures they can manage your operations with a high level of proficiency and understanding.

Perfect for: VirtuallyinCredible is the ideal solution for property management companies that require specialized, uninterrupted virtual assistance. Our service is particularly well-suited for property managers who are looking to streamline their operations without the initial heavy lifting of training new staff. 

Our virtual assistants come equipped with the knowledge and skills necessary to manage property management tasks effectively, making them an excellent choice for companies that want to focus on growth and operational efficiency. Whether you're expanding your business or optimizing current processes, our virtual assistants provide the support you need to achieve your goals with less effort and more confidence.

When to Hire a Virtual Assistant from ShoreAgents

ShoreAgents provides a versatile staffing model that caters to a wide range of business sizes and needs within the property management and construction sector. Clients have the option to hire a single property management virtual assistant, build a dedicated team of up to six VAs, or establish a larger workforce comprising more than 26 team members.   

While ShoreAgents offers scalability and potential cost savings through their flexible team-building options, they do not provide the same level of integrated call center support nor have they mentioned a free replacement that enhances our offering. This could impact the overall efficiency and cost-effectiveness of their service.

Perfect for: This scalability is particularly beneficial for businesses looking to expand their operations without compromising on the quality of service or incurring prohibitive overhead costs.